- Location: 916 South Main Street, Ste 208, Longmont, CO, 80501, United States
- Base Pay: $18.00 - $20.00 / Hour
- Employee Type: Non-Exempt
- Required Degree: High school
- Manage Others: No
- Minimum Experience: 1 Year
Contact information
- Name: Victoria Boecklin
- Email: vboecklin@klarisana.com
Description
These are 10 hour shifts scheduled for 8am-630pm Monday-Thursday. This is considered a float position meaning you may be scheduled at additional locations from time to time.
OVERVIEW OF THE POSITION
The Administrative Assistant plays a crucial role in providing comprehensive support to the clinic by assisting the Practice Manager and ensuring smooth administrative operations. This position requires attention to detail, strong organizational skills, and the ability to multitask effectively in a fast-paced environment.
DUTIES
Client Interactions
Greet clients and ensure they have a positive experience during their visit to the clinic
Answer phones, respond to texts, schedule appointments, and direct calls/messages to the appropriate staff members
Administrative Tasks
Process medical records and ensure accuracy and confidentiality
Manage document uploading, voicemail system, and tasks in our EMR
Verify insurance coverage and process insurance claims
Fulfill records requests efficiently and maintain organized filing systems
Ensure proper documentation of all updates for ease of communication amongst departments
Additional duties as assigned
Financial Administration
Create pay sheets, collect payments from clients, and assist in managing credit/balances due
Assist in insurance verification procedures to ensure smooth billing processes
Clinic Support
Contribute to the opening of the clinic, ensuring overall cleanliness and readiness for patients
Collaborate with the clinic team to manage inventory and supplies effectively
Assist clinical staff as needed, including escorting patients to restrooms or vehicles
Requirements
Qualifications:
High school diploma or general education degree (GED) required
Bachelor’s Degree or 2-3 years of clerical, secretarial, or office experience
Proficient computer skills, including Microsoft Office or GSuite
Deescalation skills preferred
WORK ENVIRONMENT
Office based and clinical setting
TRAVEL REQUIREMENTS
Commuting to and from clinic locations
At Klarisana, we are dedicated to providing personalized mental health care for individuals who have not found success with traditional treatments. Utilizing innovative psychedelic therapies with different forms of ketamine treatment we help our patients understand and integrate their past experiences to foster true healing. We walk side by side with our patients through a personalized journey that allows them to reconnect with their sense of self and a more peaceful and balanced perception of the world around them. Our safe and proven treatments have empowered thousands of people to overcome their challenges and focus on a brighter future and healthier mindset. Excellent customer service skills are required. We are a team of highly-motivated medical professionals and office personnel. Klarisana is one of the oldest and most experienced ketamine providers in the country.