Job Title: Bookkeeper
Commitment: 25-30 hours per week
Are you a natural problem-solver who derives satisfaction from delivering clean and organized books? Do you want your expertise to support an organization that is actually making a difference by supporting natural health in the day-to-day lives of others?
We are a mission-driven, multi-entity organization known for our low turnover and supportive culture. We believe that professional excellence and a high quality of life should go hand-in-hand. We’re looking for a detail-obsessed Bookkeeper to join our team, manage our full-cycle bookkeeping records, and help us maintain the financial health that fuels our mission.
Responsibilities
Working under the guidance of our Accounting Manager, you will oversee the day-to-day financial records for our organization.
Full-Cycle Bookkeeping & Data Management
- Weekly: Manage accurate data entry into QuickBooks Online for multiple entities, including sales data, expenses, and inventory adjustments.
- Reconciliations: Perform month-end and year-end reconciliations for bank, currency, merchant (Stripe, PayPal, etc), and inter-company accounts.
- Inventory & Exchange: Manage multi-currency transactions and inventory adjustments to ensure real-time accuracy.
Compliance & Payroll
- International Tax: Calculate and file sales taxes across multiple jurisdictions, including Canadian GST, UK VAT, and US Sales Taxes.
- Payroll & Benefits: Administer semi-monthly payroll, manage ROEs, and assist with T4 and 1099 filings.
- Reporting: Handle WCB reporting and Employer Health Tax (EHT) filings.
Reporting & Support
- Complete internal bookkeeping reports by the 10th of each month.
- Assemble year-end working papers for the Accounting Manager by January 31st.
- Provide backup support for AP/AR and assist with data gathering for special analysis or compliance projects.
What You Bring to the Table
- The Experience: At least 5 years of full-cycle bookkeeping experience, preferably within a multi-entity or e-commerce environment.
- You are a self-starter who values autonomy. You don’t just spot a discrepancy; you enjoy digging in to find the root cause.
- You are an Advanced QBO user and highly proficient in the Google Workspace and/or Excel (Pivot tables and VLOOKUPs are your friends).
- Global Mindset: Experience with Canadian and US tax filings is a major asset, although not required. Familiarity with e-commerce platforms (Amazon Seller Central, Shopify) will move you to the top of the list.
Why You'll Love Working Here
We value outcomes over hours. If the work is done accurately and the deadlines are met, we trust you to manage your own schedule.
- Compensation: $35 – $38 per hour.
- Ultimate Flexibility: Choose your 3 or 4 work days each week. Need a Friday off for a long weekend? We support it.
- Time Off: 2 weeks vacation PLUS the week between Christmas and New Year’s (paid).
- Health & Wellness: Health/Wellness Spending Account (HSA)
- Profit Sharing: Up to a 10% yearly bonus based on organizational success.
- Stability: Join a friendly, low-stress team that truly enjoys working together.
Key Performance Indicators (What Success Looks Like)
- Consistency: Payroll and tax filings are submitted on time, every time.
- Accuracy: Month-end bookkeeping and reconciliations are complete and delivered by the 10th of each month with zero material errors.
- Efficiency: Year-end bookkeeping is complete and delivered by January 31st.