Agency
Department of Health
Posting End Date
02/07/2026
Job Posting Type
Continuous Job Opening
For more Job Requirements & Classification Description:
Job ID
160391
Location
Santa Fe
Full/Part Time
Full-Time
Regular/Temporary
Regular - PERM for State
$29.23 - $43.85 Hourly
$60,800 - $91,200 Annually
This position is a Pay Band C8
Posting Details
This posting will be used for ongoing recruitment and may close at any time. Applicant lists may be screened more than once.The New Mexico Department of Health (NMDOH) works to promote, preserve and protect the health of New Mexicans. The agency consists of 7 state run facilities as well as 50+ Public Health Offices. Other program areas include Vital Records, Women, Infants and Children (WIC), Center for Medical Cannabis and Psilocybin, Immunizations, Abortion and Reproductive Health and Environmental Health Tracking. The Office of the Secretary provides direct administrative support to the Cabinet Secretary, Deputy Secretaries, Director of Operations and the Tribal Liaison.
Why does the job exist?
The position exists to provide administrative support to all staff members in the Office of the Secretary, primarily to the Cabinet Secretary directly and to support the Constituent Services Liaison in providing excellent customer service and handling constituent concerns and inquiries.
How does it get done?
Coordinating and maintaining the Secretary's calendar, schedule meetings, manage appointments and handle meeting logistics, ensuring efficient use of time and prioritization of urgent matters. Drafting, proofreading and managing internal and external communications, including emails, meeting minutes, memos and official letters. Serving as a liaison between the Secretary's Office and other departments or external stakeholders while also supporting the Constituent Services Liaison.Preparing agendas, minutes, reports and presentations. Organizing and maintaining digital and physical filing systems to ensure compliance with organizational policies and retention guidelines.Coordinating and supporting high-level meetings including board meetings and leadership team sessions. Tasks include preparing materials, setting up conference rooms or virtual meetings and recording minutes.Provide general administrative support such as booking travel, purchasing supplies, assisting with special projects or initiatives as assigned by the Secretary and ensuring smooth operations in the Secretary's Office.
Who are the customers?
This job is to meet the needs of all internal and external stakeholders such as NMDOH employees and the citizens of New Mexico.
Ideal Candidate
The ideal candidate for this role is someone who can operate at a very high level of professionalism, discretion and organization while keeping pace with a fast-moving environment. Exceptional organization and time management skills, strong written and verbal communication skills, professional discretion and confidentiality, executive-level administrative experience, advanced proficiency with office systems and technology and someone with a problem-solving mindset.
Minimum Qualification
Associate Degree in Business Administration, Public Administration, or Accounting and two (2) years of directly related job experience operating within parameters and guidelines in the areas of office administration, budgeting, purchasing, finance, accounting, auditing, cash management, contract management, and/or in the procedures of business and management principles involved in strategic planning. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling four (4) years may substitute for the required education and experience.
Employment Requirements
Must possess and maintain a valid driver's license.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage.
Supplemental Information
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Agency Contact Information: Shadee Lauer, (505) 709-7860, Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.